Last Updated: February 07, 2026
Validate Works operates the website https://www.validateworks.com, an AI-powered platform designed to generate and validate business names. We are committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy explains our data practices in detail.
Personal Information We Collect
When you create an account or subscribe to our services, we collect certain personal information necessary to provide access to our AI name generation tools. This includes your email address, username, and payment details if you upgrade to a premium plan. We use secure processors for transactions to minimize data exposure.
- Email address: Required for account verification and communication.
- Username and password: For secure login and personalization.
- Billing information: Processed through third-party gateways like Stripe, where we do not store full card details.
Beyond account creation, we gather information you voluntarily provide, such as custom prompts for name generation or feedback on generated suggestions. Names generated by our AI are intended solely for your personal or business use. However, we strongly advise verifying any selected names for existing trademarks through official registries before commercial adoption.
Automatically Collected Data
As you interact with our platform, we automatically collect usage data to improve service quality. This encompasses device information, browser type, IP address, pages visited, time spent on features, and interaction patterns with the name generator.
Our analytics tools log these details anonymously where possible. For instance, we track which AI models perform best for specific industries to refine future outputs. Cookies and similar technologies facilitate this process, enabling session management and performance optimization.
- IP address and location data: Derived for regional compliance and fraud prevention.
- Usage logs: Including search queries and generated name counts.
- Device identifiers: To ensure responsive design across platforms.
Purposes for Data Use
We utilize collected information to deliver core functionalities, such as processing your name generation requests through our AI algorithms. This data also supports account management, service enhancements, and personalized recommendations based on past generations.
Communication is another key use: We send transactional emails for account updates, premium feature activations, and service notifications. Marketing emails, if opted in, highlight new AI capabilities or industry-specific name trends.
Analytics drive continuous improvement. Aggregated data helps us analyze platform performance, user preferences, and error rates in name validation simulations. Legal compliance necessitates retaining certain records for audits or dispute resolution.
Cookies and Tracking Technologies
Validate Works employs cookies to enhance user experience. Essential cookies maintain login states and cart functionality for premium upgrades. Performance cookies measure load times for AI processing queues.
Third-party cookies from partners like Google Analytics provide insights into traffic sources and bounce rates. You can manage preferences via browser settings or our cookie consent banner. Disabling cookies may limit access to interactive features like saved name histories.
- Session cookies: Temporary, deleted upon browser close.
- Persistent cookies: Store preferences for up to 12 months.
- Third-party: For advertising and analytics, subject to their policies.
We do not engage in fingerprinting or cross-site tracking beyond standard analytics. Opt-out options are available through network advertising initiatives.
Sharing Your Information
Your data remains confidential within Validate Works unless disclosure is required for service delivery. We share with trusted service providers: cloud hosts for AI computations, email platforms for notifications, and payment processors for billing.
No data is sold to third parties. In mergers or acquisitions, anonymized datasets may transfer under strict confidentiality. Legal obligations, such as subpoenas or regulatory requests, compel disclosure only as minimally required.
International users note that data may process in U.S. servers, governed by robust security standards. We ensure adequacy decisions or equivalent safeguards for cross-border transfers.
User Rights and Choices
You hold significant control over your data. Access your account dashboard to view, update, or delete personal information at any time. For comprehensive requests, email [email protected].
- Right to access: Receive copies of your data.
- Right to rectification: Correct inaccuracies.
- Right to erasure: Delete under applicable laws, subject to retention needs.
- Right to object: To processing for marketing or analytics.
- Right to portability: Export structured data.
Residents of California, under CCPA, or Europe, under GDPR, enjoy enhanced protections. We respond to verified requests within statutory timelines without charge, barring abusive patterns.
Children’s Privacy
Our platform targets adult users and businesses. We do not knowingly collect data from individuals under 13 years. Parents or guardians discovering unintended collection should contact us immediately for removal.
Parental consent mechanisms apply where required by law for ages 13-16 in certain jurisdictions.
Data Security
Protecting your information is paramount. We implement industry-standard measures: encryption for data at rest and in transit, access controls via multi-factor authentication, and regular security audits.
AI models are isolated in secure environments to prevent inference attacks. Vulnerability scans and penetration testing occur quarterly. Despite these efforts, no system is impenetrable; we notify affected users promptly in breach events per legal mandates.
You contribute to security by safeguarding credentials and reporting suspicious activity.
Data Retention
We retain personal data only as necessary. Account information persists while active, plus 30 days post-deletion for recovery. Usage logs anonymize after 12 months. Transaction records maintain for 7 years per tax laws.
Generated name histories delete upon account termination unless flagged for quality review, anonymized thereafter.
Third-Party Links and Services
Our site links to external resources, such as trademark databases or AI research blogs. We bear no responsibility for their privacy practices. Review their policies before engaging.
Embedded tools, like share buttons, may collect data independently; use discretion.
Generated Content Disclaimer
AI-generated names draw from public datasets and algorithms trained on diverse linguistic patterns. While innovative, outputs may inadvertently resemble existing marks. Users assume full responsibility for due diligence, including USPTO or EUIPO searches. Validate Works disclaims liability for infringement claims arising from unverified use.
Compliance and International Laws
We adhere to applicable global standards, including GDPR, CCPA/CPRA, and emerging AI regulations. U.S. users benefit from FTC guidelines on fair practices.
For EU/UK data subjects, our representative is available upon request. California consumers access additional disclosures via dedicated page links.
Contact Us
Questions about this policy or data practices? Reach our privacy team at [email protected]. We aim to respond within 48 hours.
Postal inquiries: Validate Works, Privacy Office, [Generic business address omitted for policy brevity].
Updates to this policy reflect evolving practices. Continued use post-changes signifies acceptance.